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Employee Timesheet Instructions
Please complete the Timesheet on-line using Acrobat Reader. After completion, print the completed form and submit it according to the following instructions.
To ensure your time sheet is processed, please follow these instructions carefully.
ALL ASSIGNMENTS MUST BE MADE BY THE PERSONNEL DEPARTMENT. DO NOT ACCEPT ASSIGNMENTS FROM ANYONE OTHER THAN THIS DEPARTMENT, AS IT WILL RESULT IN A DELAY OF YOUR PAYMENT. The employee’s social security number or employee payroll ID# and signature must be reflected on the lines designated on the time sheet. All work performed in a substitute capacity or extra assignments are to be recorded on this time sheet. The supervisor or designee shall sign every line completed. The supervisor is responsible for the correctness of the time sheet on each assignment and indicating the correct account code. The supervisor shall enter the account code and hours worked. The smallest unit is a quarter hour, with the time recorded being the closest quarter hour to the time actually worked.  If no account code is indicated, block grant will be charged. For regular employees each time sheet shall cover a period from the eleventh day through the tenth day of the following month. Enter each day of service on a separate line as needed.  For substitute employees each time sheet shall cover a period from the 26th day through the 25th day of the following month. The completed time sheet, signed and dated, is filed in the Payroll Office, 2010 W. Swain Road, Stockton, CA 95207. Your time sheet must be submitted as follows: Regular employees; deliver to the Payroll Office, no later than the 10th day of the month to ensure payment at the end of the month-NO EXCEPTIONS.  Should the 10th fall on a non-work day, time sheets are due the previous work day. Substitute employees; deliver to the Payroll Office, no later than the 25th of the month to ensure payment on the 10th of the next month-NO EXCEPTIONS.  Should the 25th fall on a non-work day, time sheets are due the previous work day. It is the employee’s responsibility to ENsure timely submission OF TIME SHEETS TO THE PAYROLL OFFICE.  LEAVING A TIME SHEET AT THE SITE OFFICE DOES NOT GUARANTEE TIMELY RECEIPT IN THE PAYROLL OFFICE. Time sheets are NOT to be signed and submitted before days are actually worked. Any time sheets received by Payroll which have been prepared in advance of days worked WILL BE RETURNED UNPAID. ALL SUBSTITUTES: A job number must be included to expedite payment.
Work Codes
	OT	Overtime	EH	Extra Help	SB	Stand By
	SUB	Substitute	WOC	Working Out of Class	HHI	Home Hospital Instruction
			PD	Per Diem (Certificated only)
Please complete the Timesheet on-line using Acrobat Reader. After completion, print the completed form and submit it according to the instructions above.
Click here for an Employee Timesheet